Procurement Specialist

The Procurement Specialist CoE Transactioning is expected to develop local/regional relationships with internal customers and suppliers.  They must analyze and understand customer requirements in order to provide professional advice and ongoing support to meet their business requirements, especially related to the proper development, completion and as required, initiation and management of a simple and moderately complex RFI/RFQ/ RFP.  The Procurement Specialist CoE Transactioning understand and can provide general specialized procurement knowledge, commodity analysis and maintains ongoing commercial relationships between Parexel and its suppliers. The Procurement Specialist CoE Transactioning will also play a role in supplier management, working closely with local/regional suppliers to develop business relationships that help facilitate a more streamlined approach to sourcing while ensuring through negotiation that price competitiveness and high levels of service are maintained.

Key Accountabilities:

Accountability

Supporting Activities

Business Support

Maintains close working relationships and provides professional advice and assistance to internal customers by but not limited to:

• Verifying simple to moderately complex purchase requests accuracy, completion, and approvals

• Ensuring accuracy of order placement, method of shipment, and payment terms.

• Addressing inquiries and resolving transactional supplier issues.

• Providing requested services for market information and data.

May assists internal customers with budget planning and development of a detailed analysis of their requirements.

Provides procurement and business management, with statistical, general and financial information as well as regular status reports and metrics on procurement related activities.

Supplier Management

Administratively manages and files into relevant supplier databases and other tools that support supplier evaluation criteria and supplier selection.

Assists with the set up, data input and maintenance of on-line catalogs.

Supplier Sourcing Management

Reviews the supplier qualification information provided and recommends supplier status.

Develops existing local/regional supplier relationships and reviews alternate sources, ensuring continuity of supply, consistency of quality, and competitive pricing.

RFx Management

Develops, completes and as required, initiates and manages formal RFI/RFQ/ RFP process with simple to moderately complexity.

Negotiates pricing with key local and regional suppliers to ensure optimum price competitiveness.

Maintain a positive, results orientated work environment, building partnerships and modeling teamwork, communicating to the team in an open, balanced and objective manner.

Skills:

• Sound knowledge of procurement principles, theories, concepts and processes.
• Ability to develop solutions to routine procurement problems.
• Strong analytical, problem solving, reporting, and presentation skills.
• Excellent verbal and written communication skills.
• Good negotiation skills.
• Ability to work effectively in cross-functional business teams.
• Demonstrated strengths in supplier relationship building and conflict management.
• Demonstrated ability to meet goals and deadlines.
• Good process and understanding of project management skills.

Knowledge and Experience:

• Supplier Sourcing, negotiation and procurement experience with a large spend company, typically gained over 2- 4 years.
• Exposure to global operations and/or professional services or life sciences is desirable.

• Strong English language (written and verbal) skills.
• Ability to speak, write, and read a second language preferred.

Education:

• High School Diploma/A Levels/HND or equivalent experience.
• Bachelors Degree or equivalent experience desirable.
• Accredited Purchasing Practitioner (APP) or appropriate Chartered Institute of Purchasing

& Supply (CIPS) certification or equivalent qualification desirable.